FAQ’S ABOUT LEADERS & UNREGISTERED GUESTS

 

AGE OF LEADERS - Leaders must be at least 20 years old or married. Exceptions will be based on a case-by-case basis.

 

UNDERAGE KIDS - Underage children are not allowed to attend camp.

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BACKGROUND CHECKS – Our office will run a background check on every adult aged 18 and over through the National Sex Offender registry and criminal databases.

 

PREGNANT SPONSORS - Leaders who are pregnant may apply as long as their pregnancy is not considered high-risk and they are less than 20 weeks. You must have a written note from your physician stating that you can attend camp as well as participate in the daily activities of camp. The written note must be turned in to the office staff upon arriving at the campground. No special housing accommodations will be provided due to pregnancy. (Campers who are pregnant are not allowed to attend camp.)

 

LEAVING THE CAMPGROUND - Leaders (and campers) are not allowed to leave camp unless approved by office staff and the check-out process is completed.

 

GUESTS - No unregistered guests are allowed on the campground with the exception of senior/kids pastors and their spouses. Those guests are asked to check in and check out at the campground office.

 

NUMBER OF LEADERS ALLOWED - We ask that you limit your sponsors to no more than 1 sponsor per 7 kids per gender. If a camp runs out of beds, we will hold churches to this ratio by gender.

 

 

FAQ’S ABOUT REGISTRATION & CHECK-IN

 

Data Collection Forms only need to be turned in to YOU if the camp coordinator is registering attendees instead of the parent/guardian or sponsor. THE CENTRAL OFFICE WILL NOT RECEIVE OR PROCESS FORMS. EACH CHURCH MUST PROCESS FORMS ONLINE.

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Medication forms should NOT be mailed in. Bring those to camp ONLY.

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Deposits are NON-REFUNDABLE but can be transferred to another camper’s balance if cancellation occurs prior to camp. If cancelation occurs the week of camp, the $25 deposit can not be refunded. Exceptions will be made on a case-by-case basis for non-avoidable circumstances (death in the family, surgical procedures, etc.). 

 

All Churches coming to camp MUST register their groups with a $25 deposit paid for each spot. All balances and monies will be collected by the church and mailed in by church check, paid on the day of camp by church check, or paid online (with a 4.5% convenience fee for online cc payments.) All campers and leaders will use online registration. For those not wanting to pay online, but through the church--there will be a discount code given to each group to cancel out the payment requirement online by Brushfire to allow registrations to proceed. For these churches wishing to pay via church check. the leader can then collect all monies and proceed.

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Check-in will be in the cafeteria. There will be camper activities while registration is going on. Please do not arrive before check-in time.

 

CHANGES TO YOUR GROUP​​

As the Camp Coordinator for your group, you are able to change a person’s information. You can add or edit reserved spots by filling out the same Registration link above. You can use your ‘manage your group’ password to make changes up until 1 week prior to your camp as long as there is availability. Any camper or leader that is taking the place of another camper or leader must be of the same gender, from the same church, and going to the same camp. With any other questions or changes, please email aglasummercamp@gmail.com for all camps.​

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DROP DATE AND INFORMATION

A camper and/or leaders spot is reserved by group deposit AND info filled in via online Group Brushfire link. 20 days (about) prior to each camp's start date, all spots reserved that do NOT have camper info filled in will be released. For 48 hours, first to churches reserved to that camp, and then to the public at large. February 13th is the start date for ALL Group Registration. Note: churches can first collect deposits from campers prior to reserving online group rates, but run the risk of missing the desired camp rate due to growth in attendance and possible weeks selling out quickly.

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GENDER 

All campers and leaders will be assigned dorms on the basis of Gender AT BIRTH. No exceptions will be made to this guideline.

 

HEAD CHECKS/LICE CHECKS

Every group will be required to perform lice checks prior to camp. On the first day of camp, coordinators will send in verification of completion prior to arrival.

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LEADERS TRAINING VIDEOS

There will be a series of training videos released that must be watched by every leader prior to camp. Your camp coordinator will send in verification that the videos have been completed prior to arrival.

 

REGISTRATION REPORTS

Camp Coordinators will receive periodic, automated reminder emails containing a link to a registration report. This link may be accessed at any time to show current students and leaders registration status. Please check the report often to ensure that information is accurate. Please pay close attention to gender and age of each student and sponsor. NOTE: Last-minute gender changes could result in your student not being able to room with your church.

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CONFIRMATIONS

The Camp Coordinator will receive a confirmation two weeks before your camp start date to verify payment information. Team colors will not be released until ONE WEEK before camp. All campers who pre-ordered shirts will receive a shirt in their team color upon arrival. A limited number of extra shirts and other merchandise will be available for purchase at camp.